Organising an Event

Information for planners, controllers and chief coordinators can be found here.

Planning

The planner sets the courses and puts out the controls.

If planning an OY event, check the OY rules below (these have been revised for 2020).

If planning a championship event check the ONZ rules

Controlling

The Controller is the person in overall charge of the day. They assist the planner with the courses and setting out the controls.

PAPO has adopted the Orienteering New Zealand (ONZ) health and safety policy.

ONZ forms and documents:

The ONZ health and safety policy and reference documents can be found at: https://www.orienteering.org.nz/resources/health-safety. Links to the key documents below:

Hazard and Risk Management (HARM) form
Missing Person and Fire Evacuation Procedure

PAPO forms and documents:

Coordinating

Each event has a Coordinator. This is the person responsible for organising and coordinating the on the day helpers, ensuring the required event centre equipment is onsite and setup, then packed up and taken back to its home. This role was previously known as Chief Organiser.
The Event Coordinators Manual has been updated and includes a one page quick check list, a FAQ and the full manual, including a worksheet to make it easy to timetable helpers through the day.

Orienteering of the Year (OY) Events

For 2020 a trial is being conducted of a new format for the PAPO Orienteering of the Year. This trial has a range of event types and will include the points form your best 5 of 8 events. The rules and points calculation have been revised in the below document.

Expense Claims

If you have incurred expenses as the planner, controller or caravan tower then fill in the attached form and send to the treasurer (treasurer@papo.org.nz).

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