Organising an Event

Information for planners, controllers and chief coordinators can be found here.


The Controller is the person in overall charge of the day. They assist the planner with the courses and setting out the controls.

PAPO has adopted the Orienteering New Zealand (ONZ) health and safety policy.

ONZ forms and documents:

The ONZ health and safety policy and reference documents can be found at: Links to the key documents below:

Hazard and Risk Management (HARM) form
Missing Person and Fire Evacuation Procedure

PAPO forms and documents:


Each event has a Coordinator. This is the person responsible for organising and coordinating the on the day helpers, ensuring the required event centre equipment is onsite and setup, then packed up and taken back to its home. (This role was previously known as Chief Organiser).
The Event Coordinators Manual has been updated in 2021 and includes a one page quick check list, a FAQ and the full manual, including a worksheet to make it easy to timetable helpers through the day.

Orienteering of the Year (OY) Events

For 2020 a trial is being conducted of a new format for the PAPO Orienteering of the Year. This trial has a range of event types and will include the points form your best 5 of 8 events. The rules and points calculation have been revised in the below document.

Post-event feedback and expense Claims

Post-event feedback

Please fill in the post-event feedback form to complete the event.


If you have incurred expenses as the planner, controller or caravan/toilet tower, please email the following info to the Treasurer (

Name of claimant.
Name, Date & Location of event.
Reason for claim: Planner/Controller/Caravan tower/Toilet tower
Bank account number for reimbursement.
For Travel expenses include: Number of return trips made and total mileage (km) travelled.
For other expenses incurred attach receipts.